Document Intelligence reads every PDF, scan, and phone photo your file picks up.
Signed disclosures, lender letters, addendums, inspection reports, title commitments — they arrive in 12 places and 6 formats. ReBillion's Document Intelligence ingests every one, extracts the fields that matter, flags missing signatures and initials, files into the right deal folder with your naming convention, and assembles the compliance audit trail for your broker-of-record.
What it does
Reads PDFs, scans, and mobile photos
The OCR pipeline handles native digital PDFs, scanned faxes, and phone captures. Low-confidence pages get flagged for re-capture instead of silently guessing the value.
Flags missing signatures and initials
Knows the signer set per state and document type. Missing initials on page 4, an unsigned addendum, a missing date — all surfaced on the deal dashboard with the page and party.
Auto-names and files to the right folder
Pushes the document into Google Drive, OneDrive, Dotloop, SkySlope, or Brokermint with your team's file naming convention applied automatically.
Builds the compliance audit trail
Timestamp, source, OCR confidence, extracted fields, signature status, flag history — exportable as CSV or PDF for your broker-of-record and records-retention policy. Compliance and file-validation checks are a workflow aid, not legal advice.
How it works
- 1
Ingest from anywhere
Documents arrive via your Gmail integration, direct upload, Dotloop, SkySlope, Brokermint, or a watched Google Drive folder. ReBillion pulls every new file the moment it lands.
- 2
OCR + classify + extract
The document is OCR'd, classified against the form library (state RPA forms, NAR forms, lender templates), and the type-specific field set is extracted with source citations.
- 3
File + flag + log
Renamed and filed into the deal folder. Missing signatures, expired pre-approvals, and out-of-state defaults are flagged on the dashboard. Every action lands in the audit log.
What it replaces
Plain text, no rankings. Here is how Document Intelligence compares to how TC teams handle inbound docs today.
| Approach | How it handles inbound documents | Time per file | Cost |
|---|---|---|---|
| DocuSign + manual filing | Signed docs land in DocuSign; a human downloads, renames, and uploads to the deal folder. | 10-20 min/file | $ |
| Dropbox shared folder | Agents drop files anywhere; TC hunts and renames; broker chases compliance. | Hours/week | $ |
| DocJacket extraction | Handles extraction but lighter on signature gap detection and state checklist coverage. | Per-file | $ |
| Manual file checklist | Spreadsheet of required docs per file; TC ticks off as files arrive. Easy to miss. | 30 min/file | $ |
| ReBillion Document Intelligence | OCR everything, auto-name, auto-file, flag missing sigs, export audit trail. | <2 min/file | Included |
What customers say
"Our compliance audit dropped from a two-day project to a one-hour CSV export. The audit trail is the single biggest thing our broker-of-record cares about."
"It caught two unsigned initial blocks on the lead-based-paint disclosure that would have come back at closing. We re-routed for signature inside the day."
"The auto-filing alone clawed back four hours a week per TC. We stopped chasing agents to rename files."
Frequently asked
What documents can Document Intelligence read?
Purchase agreements, addendums, agency disclosures, lead-based-paint disclosures, seller property disclosures, lender pre-approvals and commitments, title commitments, HOA addendums, inspection reports, appraisal reports, and closing disclosures. The system recognizes form codes (NAR, state-specific RPA forms, lender templates) and extracts the fields specific to each.
Does it work on phone photos of contracts?
Yes. The OCR pipeline handles mobile photos, faxes, and color scans alongside native PDFs. Skewed, low-light, or partial captures get a 'low confidence' badge so a human can re-capture rather than have ReBillion silently guess.
How does signature detection work?
Document Intelligence identifies signature blocks (visual signature, initial, date) and matches them against the expected signer set per state and document type. Missing initials on page 4 of the California RPA, an unsigned addendum, a missing date — each one is flagged on the deal dashboard with the page and the missing party.
How is this different from DocuSign?
DocuSign collects signatures on documents you send out. Document Intelligence reads documents that come in — including ones signed outside DocuSign, scanned faxes, and historical files. The two complement each other: DocuSign handles signing; ReBillion handles ingest, validation, and filing.
Where does it file the document?
Into the deal folder in your Google Drive, OneDrive, Dotloop loop, SkySlope file, or Brokermint transaction — whichever you have connected. File names follow your team taxonomy (e.g., '2026-06-04 — Smith — Signed Disclosures.pdf'). Compliance officers stop chasing TCs to rename files.
Does it produce a broker-of-record audit trail?
Yes. Every document is logged with timestamp, source (email, upload, integration), OCR confidence, extracted fields, signature completeness, and any flags. The audit trail exports to CSV or PDF for compliance review and is retained per your records-retention policy.
Stop renaming PDFs by hand.
Bring 10 signed docs to the demo. We will OCR, classify, file, and flag missing signatures in front of you.