Task Engine — Auto-Generated From Every Contract
ReBillion is the AI-native transaction coordinator. Our Task Engine doesn't ask you what tasks to add — it reads the executed contract, pulls the per-state default checklist, and schedules every action that needs a human or our AI execution layer. End-to-end execution, not just a Kanban board. This is the AI control plane for real estate.
Every executed real estate contract generates 35 to 60 tasks across inspection, financing, title, repairs, walkthrough, and closing. Building that list manually for every file is where most TCs lose 90 minutes per deal. ReBillion's Task Engine builds the list automatically — the moment the contract is uploaded — and keeps it alive as the file moves.
Tasks built from contract clauses, not templates
Clause-anchored. Each task references the contract clause that created it. The inspection contingency drives the inspection-period tasks. The financing addendum drives the appraisal task and the lender follow-up cadence. The state-specific addenda drive state-specific tasks (e.g., California's NHD report, Texas's seller's disclosure timing, Florida's mold and wood-destroying-organism inspection windows).
Per-state defaults. A baseline checklist for each U.S. state, maintained by ReBillion's compliance team. The Texas baseline differs from the Florida baseline differs from the California baseline. Custom firm overrides layered on top.
Assignable across team. Each task can route to a TC, an agent, a broker reviewer, or a virtual assistant. Reassign in one click; the audit trail captures every reassignment.
Execution, not just tracking
Other task tools display the list. ReBillion runs it. Task: confirm lender appraisal scheduled by T-14. ReBillion drafts the lender follow-up email, watches the reply via AI Inbox Intelligence, updates the task on confirmation, and pings the agent if there's a slip. Task: pull HOA disclosure. ReBillion drafts the request email and queues it for send. Task: confirm earnest money received. ReBillion checks the escrow holder, flags the issue, and escalates if the deposit is late.
The compliance and audit-trail moat
Brokerage compliance officers ask three questions every quarter: which tasks were completed, by whom, with what artifact, and on what date. ReBillion answers all three with a single export. Every task carries a created_at, created_by (or 'system'), completed_at, completed_by, and any attached document hash. This is the records-retention spine for the brokerage's 5- to 7-year retention window per state.
Quantified outcome
A 12-agent Sunbelt team measured task-completion velocity for 60 days before and 60 days after deploying ReBillion's Task Engine. Mean tasks completed per business day rose from 14.2 to 23.8. Tasks flagged as overdue at any time dropped from 7.1 percent to 1.4 percent of the active queue. The team did not add headcount.*
Manual task management vs. ReBillion Task Engine
| Task workflow step | Manual approach | With ReBillion Task Engine |
|---|---|---|
| Build the task list | TC types 35–60 tasks per file from a checklist — about 90 minutes per deal. | Auto-generated from the executed contract the moment it is uploaded. |
| Apply state rules | TC recalls state-specific deadlines and addenda by hand. | Per-state default checklist applied automatically, with firm overrides on top. |
| Keep tasks current | Dates are re-edited by hand when the contract changes. | Tasks stay anchored to contract clauses and update as the file moves. |
| Complete a task | Someone remembers to mark each task done. | A human marks it done, or the execution layer auto-completes it with a linked artifact. |
| Produce the audit trail | Reconstructed from email and notes at review time. | created_at, created_by, completed_at, completed_by, and a document hash on every task. |
Frequently asked
Does it work for off-MLS or non-standard contracts?
Yes. The engine reads the actual contract clauses; templates are a fallback. Off-MLS or relocation contracts still generate a task list from the extracted clauses.
Can I customize the baseline checklist per state?
Yes. Firm overrides layer on top of the per-state baseline. Edit once, applies to every new file.
How does the AI know when a task is done?
Two paths: a human marks it done, or the execution layer (email send, AI Inbox Intelligence detection, document upload) auto-completes the task with a linked artifact.
Can I bulk-reassign tasks if a TC goes on leave?
Yes. One bulk action. Audit trail captures every reassignment.
Does this replace my Trello/Asana/ClickUp board?
Yes for transaction workflow. ReBillion is purpose-built for real estate transaction tasks; general-purpose boards aren't.
What's the retention period on completed-task records?
Configurable per state. Default is the longer of 7 years or your brokerage's records-retention policy.
See the AI control plane on your real files.
30-minute live demo with the founders. No sandbox; we run on your contracts.
* Planned capability — in development.