Templates That Write in Your Firm's Voice
Templates are the floor; the AI-native transaction coordinator is the ceiling. ReBillion provides reusable starter templates with smart fields and then learns your firm's voice for every send. The AI control plane for real estate doesn't stop at copy-paste.
Most TCs rewrite the same 25 emails dozens of times a year. ReBillion ships reusable production TC templates with smart fields — covering lender intake, title coordination, repair credit, walkthrough confirmation, closing logistics — that you customize to your system and can use as-is or have the AI tune to your firm's tone.
Looking for the free script library? Browse the free TC email scripts — no signup required.
What's in the library
Lender intake (8 templates): loan officer intro, document request list, status check, conditions request, CTC confirmation.
Title and escrow (10): prelim request, prelim review summary, payoff request, wire instructions confirmation, closing-document set request.
Repair credit (6): repair-credit proposal, contractor estimate request, repair-credit counter, repair-credit final.
Walkthrough and closing (8): walkthrough scheduling, walkthrough confirmation, closing logistics, key handoff.
Buyer/seller updates (10): weekly status update, milestone reached, contingency removed, last-72-hours-to-close.
Misc and recovery (8): escalation email, late-document chase, lender-slip notification, addendum proposal.
Tune to your firm's voice
Upload past sends or grant Gmail OAuth; ReBillion learns your firm's tone and rewrites templates accordingly. Different TCs in the firm can have different voices.
Compliance-clean defaults
Every template includes a physical-address field, an unsubscribe link where required, and a signature block tied to the TC's license number if applicable — the building blocks CAN-SPAM asks for. Confirm requirements for your firm with your compliance counsel.
Download the starter pack
A starter set of templates is available as a PDF (email-gated) for offline reference. The live versions inside ReBillion use smart fields and auto-tune to your voice; the PDF is the canonical reference text.
How teams use it
The weekly status update
Instead of rewriting the same buyer-and-seller status email every Friday, a TC starts from the weekly-status template and lets the AI fill in the deal's current milestone and next deadline — then sends it in their own firm's tone. What used to be a recurring 20-minute writing task across a dozen files becomes a quick review-and-send.
Chasing a late document
When a disclosure is still unsigned at T-minus-three days, the late-document chase template gives the coordinator a firm-but-courteous draft to send the agent, so the nudge goes out in seconds instead of being put off. The escalation and lender-slip templates cover the next steps if the first reminder doesn't land.
Handing the library to a VA
A firm exports the library to CSV or PDF and hands it to a new virtual assistant on day one. The VA works from the same compliance-clean copy the senior TCs use — brokerage address, unsubscribe link where required, and a signature block tied to the right license number — so outgoing email stays consistent across the team from the start.
Running title and escrow coordination
The title-and-escrow set covers the prelim request, prelim review summary, payoff request, wire-instructions confirmation, and the closing-document request. A coordinator works the title timeline from one consistent set of scripts rather than reinventing each message, and the wire-confirmation language stays the same on every file.
Frequently asked
Can I import my own templates?
Yes. Bulk-import via CSV. The AI will optionally tune them to per-deal context on send.
Which email provider do templates work with?
Templates are provider-agnostic text; sending runs through your connected Gmail integration. Outlook send support is planned.*
Are there state-specific template variants?
Yes. Disclosure language for CA, TX, FL, NY, IL is variant per state where required.
Is the template library free?
Included on all plans. The PDF download is free with email.
Can I export the library for a virtual assistant?
Yes. CSV and PDF export both available.
How often is the library updated?
Quarterly review; ad-hoc updates when state law changes.
Can different coordinators keep their own tone?
Yes. Each TC can have a separate voice profile, so a lender-status note from one coordinator reads in their style and a closing-logistics note from another reads in theirs — both drawn from the same underlying template.
Are templates included in the price, or an add-on?
Included. The full library ships on every plan under ReBillion's usage-based pricing ($199 and $499 tiers), with no per-template or per-user charge.
Which transaction stages does the library cover?
Lender intake, title and escrow, repair credit, walkthrough and closing logistics, recurring buyer and seller updates, and recovery messages like escalations and late-document chases — templates spanning the contract-to-close timeline that you customize to your system.
See the AI control plane on your real files.
30-minute live demo with the founders. No sandbox; we run on your contracts.
* Planned capability — in development.